To: All Partners and Employees
From: ANY OMP
Additional SPEND SMART Initiatives
First, I want to thank everyone in the ANY office for following the many SPEND SMART initiatives that the firm has implemented this year. Your compliance with the firm’s travel and meetings policies, as well as careful management of other costs, has enabled the firm to reduce our expenses by hundreds of millions of dollars.
In spite of some indicators that the economy may have hit its lowest point, businesses everywhere are still feeling the impact of the economic crisis, and that includes our firm. And while there are indications that the economy is at the beginning of a recovery, no one can accurately predict how long that will take.
With that in mind, the Operations Committee has identified some short-term cost management initiatives for travel and meetings that–if implemented immediately–can help us begin FY 2010 in a stronger position. Those measures are outlined below and remain in effect until October 1, unless otherwise noted.
During the next two months, the firm will be reviewing all of our Time and Expense policies to align with our cost structure for FY 2010 and beyond. However, we’ve made one decision now that will impact the way we celebrate the holiday season.
Community Service Event
The end of the calendar year is traditionally the time when KPMG offices hold parties to celebrate the holiday season. A great deal of time and planning go into these events and they are a great opportunity for all of us to get together in a festive atmosphere. However, given the impact of the economy on so many people’s livelihoods, people throughout the firm–at all levels–questioned whether there would be other ways we could create this same sense of community during the holiday season while giving back to those in need. After careful thought and consideration, firm leadership has decided that all KPMG offices will suspend this year’s holiday office parties and instead host a community service event between Thanksgiving and the New Year.
You may recall that last year, in lieu of a holiday gift, the firm donated a full week of meals to families in need through an organization called Feeding America. In total, we donated 1.6 million meals in the communities where we live and work.
This is a tremendous way for all of us to come together to help make a meaningful difference for people in need during the holiday season. You’ll be hearing more about this effort and how you can get involved later this fall.
In the meantime, please do all you can to follow the SPEND SMART guidelines we announced in October and the additional initiatives I’ve outlined below.
Meetings and Travel
· Additional Travel Restrictions – Airfare is one of our largest travel expenses. Currently, our policy provides partners and employees with a choice of airlines when traveling. Until October 1, the travel team will book the lowest cost flight for your destination and travel times, regardless of the airline. We also ask that you continue to limit non-client travel as much as possible, and verify the criticality of all international travel.
· Car Service – Until October 1, car service may only be used when a taxi or one’s own car is not available. We also ask that you use taxis for transportation to and from airports, rather than a car service. If taxi service is not available in your city or area, or the cost of using a taxi exceeds that of using a car service, a car may be used. We will continue to honor our car service policy for employees required to work past 8:00 p.m. during winter and 9:00 p.m. in the summer; however, we expect that during August and September the need for this service will be rare. Click here for information about our transportation policy.
· Meal Reimbursements – During August and September, we are putting the following policies in place regarding meal reimbursements:
Lunch – Lunch for partners and employees while traveling will not be reimbursed since this is a meal that one would buy during the workday regardless of location. We will continue to reimburse lunch meetings with clients.
Non-client Meals – During these two months, the firm will not reimburse non-client meals held outside our offices. Meal expenses for those traveling for internal training or meetings are subject to the expense limits allowed by our meal policy. As always, team leaders should use their judgment when ordering meals for groups working overtime.
Cell Phones, PDAs, and Other
· One Mobile Device per Person – Effective August 1, we will no longer reimburse individuals for both a cell phone and a TreoTM or Blackberry®. People who have both devices have the option of adding phone service to their PDA. If you wish to keep both devices, you will be charged the full price of service for one. In addition, per our existing policy, we will deduct $20 a month from everyone using firm-supplied cell phones or PDAs. We also encourage you to review your current plan to determine whether you need all the features to which you’ve subscribed. To learn more about the various mobile plans available to you, please click here.
· Inter-office Mail: Use Scanning and e-Fax – Going forward, we will be looking at ways we can reduce the cost of handling interoffice mail, including the frequency of delivery. In the meantime, we encourage you to make use of all the technology available within the firm to send documents between offices, including scanning documents that can then be e-mailed to colleagues or clients. When scanners are not available, make use of our e-Fax capabilities. Check with your local OneStopOps group to learn more about these services.
In closing, both the ALL partners and I want to thank all of you for your ongoing support of our SPEND SMART initiatives. Your efforts have made a difference and we continue to welcome suggestions to help our office and the firm run more efficiently.
Even more important, we want to thank you for your high-quality service to our clients. We all know that these are difficult times, but that is why our clients are depending on us to deliver our highest standards of service and professionalism.
Thank you for your continued support.
UPDATE, 5:51 pm EST: We reached out to KPMG regarding the Grinchiness and we were provided with this statement:
“Like businesses everywhere, we’re identifying cost-saving opportunities that will provide the most benefit while still allowing us to provide high quality service to our clients.”