True Confessions from the Server Room: Why “Good Enough” Isn’t Good Enough in Practice Management

Are you in your office? Good. Then take this article with you back to your server room. Look around. Then ask yourself the following questions:

1. Do you see any floppy disks?
2. Is there a stack of printouts in the corner?
3. Does it take more than one hand to count the anagement applications you have running?

Don’t be embarrassed. Tech anachronisms like these are the mullets of the IT world, but most of us have a few of them lying around. And chances are they’re not part of your zoomy new secure client portal, your mobile-friendly website, or any other client-facing piece of technology. No, the skeletons in your server room are probably related to the ugly stepchild of tax and accounting technology: practice management.


If you’re like a lot of firms, your practice management technology has languished for years in an ugly jumble of disparate systems that has been “good enough” since the early Clinton administration. I feel your pain. But the sad fact is, “good enough” just isn’t good enough anymore.

You can’t afford to have staff entering the same data over and over. You can’t afford to wait overnight for updates to run. You can’t afford to tell clients “I’ll check the printout and get back to you.” You can’t afford to ask your employees “How long do you think that took you?” And you certainly can’t afford their answers.

The good news is, you don’t have to. Not with the new crop of integrated practice management software that integrates thorny components like time and billing, a/r tracking, and management reporting onto one slick platform. Your staff will enter data once and make it available across the entire firm in real time. You’ll be able to see the status of all your projects, who’s working on them, and who isn’t working on much of anything, all on one convenient dashboard. You’ll have the information you need to give your clients the instant answers they demand. And since your new practice management application will be capable of operating in the cloud, it will all be available to you anytime, from any Internet connection, and even on your smartphone.

Like a lot of the recent advances in cloud-based computing and mobile technology, you’ll wonder how you ever got along without it. But it’s more than just cool. Instant, anytime-anywhere access to practice management information is an essential survival tool in the lean new reality of tax and accounting. And so are the reduced IT expenses that come with cloud-based software.

There’s never been a better time to exorcise the skeletons from your server room, particularly with the advances being made in integrated practice management technology. “Good enough” just might be costing you more than you think.

Learn more about what the new generation of integrated practice management software can do.

Are you in your office? Good. Then take this article with you back to your server room. Look around. Then ask yourself the following questions:

1. Do you see any floppy disks?
2. Is there a stack of printouts in the corner?
3. Does it take more than one hand to count the number of practice management applications you have running?

Don’t be embarrassed. Tech anachronisms like these are the mullets of the IT world, but most of us have a few of them lying around. And chances are they’re not part of your zoomy new secure client portal, your mobile-friendly website, or any other client-facing piece of technology. No, the skeletons in your server room are probably related to the ugly stepchild of tax and accounting technology: practice management.


If you’re like a lot of firms, your practice management technology has languished for years in an ugly jumble of disparate systems that has been “good enough” since the early Clinton administration. I feel your pain. But the sad fact is, “good enough” just isn’t good enough anymore.

You can’t afford to have staff entering the same data over and over. You can’t afford to wait overnight for updates to run. You can’t afford to tell clients “I’ll check the printout and get back to you.” You can’t afford to ask your employees “How long do you think that took you?” And you certainly can’t afford their answers.

The good news is, you don’t have to. Not with the new crop of integrated practice management software that integrates thorny components like time and billing, a/r tracking, and management reporting onto one slick platform. Your staff will enter data once and make it available across the entire firm in real time. You’ll be able to see the status of all your projects, who’s working on them, and who isn’t working on much of anything, all on one convenient dashboard. You’ll have the information you need to give your clients the instant answers they demand. And since your new practice management application will be capable of operating in the cloud, it will all be available to you anytime, from any Internet connection, and even on your smartphone.

Like a lot of the recent advances in cloud-based computing and mobile technology, you’ll wonder how you ever got along without it. But it’s more than just cool. Instant, anytime-anywhere access to practice management information is an essential survival tool in the lean new reality of tax and accounting. And so are the reduced IT expenses that come with cloud-based software.

There’s never been a better time to exorcise the skeletons from your server room, particularly with the advances being made in integrated practice management technology. “Good enough” just might be costing you more than you think.

Learn more about what the new generation of integrated practice management software can do.

Latest Accounting Jobs--Apply Now:

Have something to add to this story? Give us a shout by email, Twitter, or text/call the tipline at 202-505-8885. As always, all tips are anonymous.

Related articles

Spreadsheets Suck, Say Clients

We all have that one friend whose door is always open to us. This person has been with you through all the ups and downs, and uneventful middle parts between. You trust this person because they’ve never let you down, their advice is always solid. What if clients thought of you as that friend? What […]

Is It Time to Renovate Your Practice?

Remember those home renovation reality shows that were all over the place in the 2010s? The formula was always the same: find the jankiest, most run-down home on the market, gut it, and somehow end up with a beautiful property that more than made up for the renovation costs upon sale. The “before” homes are […]